General Requirements:

1. Procurement officer: Maintenance, will be required to work with AC’s, contractors, suppliers, and other role players on daily basis in a professional manner.

2. They will be required to give timeous feedback in relation to work outstanding and in-progress as required.

3. Be up to date with invoicing and loading of stock daily as to not cause a holdup with month end


Computer Applications:

1. Microsoft Office 365

2. Sage Evolution


Qualification requirements:

1. Matric (non-negotiable)

2. Procurement/supply chain related diploma or qualification


Key Accountabilities:

1. Flow of jobs received from stores on the system with approvals of AC's and ensure it contains the correct information

2. Contact contractors and suppliers to do follow-ups and get ETAs on work to be done

3. Ensure weekend standby logs are actioned on the system and that all information is loaded as needed by Monday 12PM

4. Obtain and submit quotes for approval by AC's and RC's

5. Action approved quotes with contractors once received

6. Ensure jobs are completed on time for High, Medium, and Low priority.

7. Order spares as needed from suppliers for both internal and external contractors

8. Complete and close logs once feedback received via SharePoint both internal and external

9. Load quotes for SOS work on system as soon as it is received from contractors

10. Assist finance with information needed to pay suppliers

11. Invoice internal job card spares as logs are closed off on SharePoint
12. Ensure all logs are up to date per region and area by adding relevant comments on logs.

13. Take phone calls in emergencies for immediate actioning and follow-up that the logs get sent from stores

14. Check emails to make sure that issues are dealt with in time


Other Responsibilities:

1. Standby (2 weekends per month)

2. From time-to-time emergency assistance after hours

Skills and Competencies:

1. Have a hands-on approach

2. Excellent organizational skills and problem-solving skills

3. Manage administrative procedures

4. Communicating effectively and professional in written and oral form

5. Conducting organizational and administrative duties

6. Coordination of people and contractors and time

7. Conducting more than one tasks at a time

8. Understanding computer applications

9. Troubleshooting issues

10. Being adaptable and self-driven

11. Project management and prioritising

12. Preparing work schedules

13. Recording and reporting

14. Capturing of all stock purchased